Best executive search software ranked on Trustpilot in 2024

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What is the best executive search software? Depends who you ask. Every search firm has different needs and so the best solution for one firm may not be the best for a second.

However, “which executive search software supplier provides the best service?” Well, that’s much easier to define. The majority of specialist vendors have publicly available reviews on sites like Trustpilot. To help you understand which provider offers the best service, we’ve put together this summary of Trustpilot scores for executive search CRM suppliers, correct as of February 9, 2024.

1. Talentis by Ikiru People

Trustpilot rating: 4.8 on 784 reviews (as of February 9, 2024).

(NB – Talentis is actually covered by two Trustpilot reviews. Support is provided by Ikiru People – rated 4.8 on 784 reviews. In addition, Talentis and sister product GatedTalent have a combined product review of 4.5 on 1,373 reviews).

What we say:

”Talentis brings together AI and big data to revolutionize the executive search process.

Talentis is unique. While traditional recruitment software was designed to make it easy to source information from the web and store it in a local database, our platform turns this worldview on its head.

We eliminate data entry by 90% by removing the need to “create” records almost entirely. Instead, we’ve built a talent graph of around one billion URLs.

Our advanced “big data” and AI technology associate these URLs with the people and companies that they relate to.  These public profiles then become your core “records”, saving the need to maintain this biographical data yourself.  We then “tag” this public information with your proprietary information – project information, notes, contact data.  Exclusively seen by you via a Chrome extension.

Talentis streamlines the process of finding, engaging, and sourcing candidates.  It simplifies your data maintenance and leaves you to get on with what matters.

Book a demo now before starting a free trial!

2. FileFinder by Ikiru People

Trustpilot rating: 4.8 on 784 reviews (as of February 9, 2024).

(NB – FileFinder support is provided by Ikiru People – rated 4.8 on 784 reviews).

What we say:

FileFinder Executive Search Software is a robust executive recruiting CRM used by thousands of executive recruiters around the world.

3. Firefish Software

Trustpilot rating: 4.4 on 13 reviews (as of February 9, 2024).

What the vendor says:

“Firefish will help you expand on your black book strategy by adding in new techniques and technologies that will futureproof your executive search business in an ever-changing recruitment landscape.

4. Vincere

Trustpilot rating: 4.4 on 89 reviews (as of February 9, 2024).

(NB – Vincere support is provided by the Access Group, rated 4.5 on 2,005 reviews).

What the vendor says:

“Next-gen executive search software tailored exclusively to the modern recruitment specialist.  From advanced executive retainer management to specialized micro-site client portals. Streamline your executive search process with a system that’s built to help you scale.

5. Zoho Recruit

Trustpilot rating: 4.4 on 4,596 reviews (as of February 9, 2024).

What the vendor says:

“Zoho Recruit helps you devise a robust executive search process by establishing seamless collaboration with candidates, clients, and vendors for both retained and contingent searches.

6. Recruiterflow

Trustpilot rating: 3.7 on 1 review (as of February 9, 2024).

What the vendor says:

“Recruiterflow offers a modern and intuitive executive search software to run and scale your executive search firm.

7. RecruitBPM

Trustpilot rating: 3.5 on 3 reviews (as of February 9, 2024).

What the vendor says:

“RecruitBPM’s all-in-one executive search software elevates executive and direct hire firms, blending ATS with advanced CRM, AI, automation, and analytics for superior talent sourcing, stakeholder management, and streamlined recruitment processes.

8. Crelate

Trustpilot rating: 3.2 on 2 reviews (as of February 9, 2024).

What the vendor says:

“For executive search professionals who know what it takes to deliver white glove experience to both discerning candidates and clients alike, Crelate is your secret weapon for staying organized, thoughtful, and proactive with your entire network.

9. Recruit CRM

Trustpilot rating: 3.0 on 2 reviews (as of February 9, 2024).

What the vendor says:

“Organize your executive search workflow with Recruit CRM’s executive search software with ATS and CRM.

Executive search software products with no presence on Trustpilot include:


What the vendor says:

“Invenias is purpose-built for the executive search industry with a user-friendly UI to help drive adoption. Access Invenias on desktop, web, or mobile and leverage our tight integration with Microsoft Office so that your team can easily collaborate and access data anytime, anywhere.


What the vendor says:

“Software for executive search firms and in-house teams. Intuitive, easy to use, fast and customisable.


What the vendor says:

“Spend more time addressing critical client leadership needs, being a strategic partner, and staying at the leading edge of recruiting technology with Loxo powering your executive search firm.


What the vendor says:

“Clockwork is an innovative and highly flexible software that supports executive recruiters and executive search firms at every stage of the search life-cycle.

Thrive TRM

What the vendor says:

“Move leadership candidates through key search stages and track every interaction from across your entire team along the way. Win more business by leveraging your talent network as a competitive advantage.

Tracker RMS

What the vendor says:

“With the vast set of tools available to you in Tracker, you have everything you need to run Executive Search such as a traditional integrated Job Board Search but more importantly tools like a free LinkedIn Extension which is quickly becoming the platform of choice for headhunting.

Cluen Encore Max

What the vendor says:

“Cluen’s solution, Encore Max, is used by executive search consultants, legal recruiters, in-house talent acquisition teams, government entities, universities, and venture capital/private equity firms all over the world.


What the vendor says:

“Fast growing executive search firms use Longlist to find and engage candidates, fill jobs faster, and ultimately grow revenue.

Questions to ask potential executive search software suppliers

When it comes to considering software for your executive search firm, here are some questions to keep in mind:

We’d love to talk to you about how Talentis can help with your executive search software needs. To schedule a demo followed by a free trial, get in touch with our team today!

    Book a Talentis demo today