Passive candidate sourcing software helps executive recruiters identify, research, and engage candidates who are not actively looking for a new role.
Unlike traditional recruitment software, it focuses on market mapping, executive talent identification, relationship building, and executive search workflows.
Talentis combines passive candidate sourcing, executive search CRM functionality, AI-powered research, and assignment management in a single platform.
The passive candidate sourcing process is all about finding the best candidate to fill a specific role for a specific organization. It is not about finding the best applicant or helping active job seekers find jobs.
Instead, recruiters must identify, research, and engage talented individuals who may not be actively looking for a career move. Talentis helps executive search firms do exactly that by sourcing passive candidates from across the web – not just LinkedIn.
At the heart of every executive search assignment is research.
The researcher—or candidate sourcer—is responsible for mapping the market, identifying relevant organizations, and uncovering the strongest executive talent available. For many recruiters, this process begins on LinkedIn. However, experienced executive recruiters know that the best passive candidates are often discovered by looking beyond a single platform.
LinkedIn remains an important source of professional information, but it is not the only one. In Germany and other German-speaking markets, Xing can be an important source of candidate intelligence. For senior executives, board members, and leadership candidates, platforms such as Bloomberg and Reuters often provide valuable information on career history, board appointments, and executive experience.
Specialist platforms can also play a critical role in passive candidate sourcing. Crunchbase and AngelList, for example, are widely used to identify executive talent within startups and high-growth technology businesses. GitHub is a valuable resource for recruiters seeking highly skilled technical and engineering professionals.
The most successful executive search firms understand that passive candidate sourcing requires a broad view of the talent market. By combining information from multiple sources, recruiters can build stronger longlists, uncover hidden talent pools, and develop a more complete picture of potential candidates.
Talentis helps streamline this process by allowing executive recruiters to source, research, and engage passive candidates from across the web, all within a single platform.
Corporate websites can also be valuable sources of candidate intelligence. Major organizations frequently publish detailed biographies of leadership team members, while articles, interviews, and industry coverage can provide insights into a prospective candidate that may not appear on their own professional profiles.
Experienced executive recruiters also recognize that not every qualified candidate will have a significant online presence. In some specialist markets, senior executives deliberately maintain a limited digital footprint. In these situations, traditional sourcing techniques remain important.
Referrals continue to be one of the most effective methods of identifying executive talent, while understanding professional networks and relationships can uncover potential candidates who might otherwise be overlooked.
The challenge, of course, is that sourcing candidates across multiple websites, platforms, and offline networks requires time and effort. If 90% of qualified candidates can be found through a platform such as LinkedIn, is it really worth investing additional time to identify the remaining 10%?
For executive search firms, the answer is usually yes.
The goal of executive search is not simply to identify qualified candidates – it is to identify the best candidate for the role. That means understanding the entire talent market, including individuals who may be difficult to find through traditional sourcing methods.
Fortunately, modern passive candidate sourcing software can dramatically accelerate this process. By combining research, automation, candidate intelligence, and executive search workflows within a single platform, recruiters can expand their reach, uncover hidden talent, and evaluate a broader range of candidates without significantly increasing workload.
Talentis helps executive recruiters source passive candidates from across the web, combine intelligence from multiple sources, and build stronger executive search longlists in less time.
This philosophy sits at the heart of Talentis.
Talentis is designed to help executive recruiters identify, research, and engage passive candidates from across the web. Whether working within an executive search firm, a private equity talent team, or an in-house executive talent acquisition function, users can research candidates across multiple sources simultaneously and manage the entire sourcing process from a single platform.
Rather than forcing recruiters to switch between LinkedIn, Xing, Bloomberg, company websites, industry publications, and other sources of candidate intelligence, Talentis brings everything together into a streamlined executive search workflow with minimal data entry.
At the core of the platform is TalentGraph, Talentis’ index of publicly available professional profiles and biographies sourced from across the web.
TalentGraph helps executive recruiters access information on millions of professionals and organizations, providing a richer view of the executive talent market than any single source can offer.
This intelligence is delivered directly through the Talentis Chrome Extension. As recruiters conduct research online, they can instantly add candidates to search assignments, build longlists, record notes, track relationships, and obtain contact data to support candidate outreach.
The result is a more efficient approach to passive candidate sourcing – one that allows executive search firms to spend less time entering data and more time identifying, engaging, and assessing executive talent.
Many executive search software platforms offer Chrome extensions, but Talentis takes a fundamentally different approach.
Traditional recruiting systems typically require recruiters to import, parse, and maintain candidate records within a local database. Talentis minimizes this process by allowing recruiters to work directly alongside publicly available candidate information wherever it exists online.
A candidate’s LinkedIn profile, Bloomberg biography, Xing profile, company website biography, or media interview effectively becomes the foundation of the candidate record. Recruitors can then enrich that profile by adding their own proprietary information, including search assignment details, relationship history, contact notes, assessments, referrals, and candidate documents.
This approach dramatically reduces the need for manual data entry while ensuring recruiters continue to benefit from the most up-to-date publicly available information.
At the same time, the information that gives an executive search firm its competitive advantage remains private. TalentGraph data is continuously refreshed and maintained, while the recruiting team’s notes, assessments, relationships, and search intelligence remain proprietary and are never shared with other firms.
The result is a more efficient executive search CRM and passive candidate sourcing platform.
Recruiters can build longlists of executive talent in minutes, access candidate intelligence from multiple sources, capture valuable relationship data, and research a broader talent pool without the administrative burden associated with traditional recruitment databases.
By combining executive search software, candidate sourcing, relationship management, and continuously refreshed public data, Talentis helps executive recruiters spend less time maintaining records and more time identifying, engaging, and placing exceptional candidates.
Experienced researchers and executive recruiters often use Boolean search techniques to identify passive candidates across the web.
Recruiters may source candidates directly from LinkedIn or use advanced Google search operators and X-Ray search techniques to uncover executive talent that may be difficult to find through traditional search methods alone.
Talentis enhances this process through its Google-enhanced search functionality, allowing recruiters to apply advanced sourcing techniques while simultaneously accessing additional candidate intelligence and executive search workflow tools. As a result, recruiting teams can identify executive-level candidates from across the web more efficiently and with greater precision.
Once an initial pool of candidates has been identified, Talentis takes the process a step further.
The platform’s AI-powered search functionality helps recruiters discover additional candidates who share similar backgrounds, experience, skills, or career trajectories to individuals already identified during the research process.
Rather than replacing recruiter expertise, artificial intelligence acts as a research assistant- helping executive recruiters uncover relevant executive talent, expand candidate longlists, and explore areas of the market that may otherwise have been overlooked.
As Talentis continues to learn from user activity and search patterns, AI-powered recommendations become increasingly effective, helping recruiters identify passive candidates more quickly and build stronger executive search shortlists.
The result is a powerful combination of recruiter expertise, executive search software, Boolean search techniques, and artificial intelligence working together to improve candidate sourcing outcomes.
Once a candidate longlist has been developed, Talentis provides a range of tools to help recruiters manage candidates throughout the executive search process.
Candidates can be organized, assessed, and progressed through each stage of a search assignment, from initial identification and outreach through to shortlisting and placement.
Recruiters who value the simplicity of a spreadsheet will appreciate Talentis’ intuitive user interface, while those seeking a more sophisticated executive search CRM will benefit from its relationship management, search tracking, and collaboration capabilities.
Because Talentis is used by both executive search firms and in-house talent acquisition teams, the platform supports different approaches to candidate management.
Some organizations choose to manage their entire executive search workflow within Talentis, using the platform to oversee candidate sourcing, relationship management, assignment tracking, and reporting from a single system.
Others prefer to use Talentis as a specialist passive candidate sourcing platform while continuing to manage broader recruitment workflows within an existing ATS or recruitment CRM.
To support both models, Talentis allows users to manage candidate lists directly within the platform or export data to external applicant tracking systems and CRM platforms using Excel or CSV formats.
The result is a flexible executive search software platform that supports the way your team prefers to work while helping recruiters build stronger talent pipelines, manage candidate relationships, and deliver successful search assignments more efficiently.
Talentis is a next-generation executive search software and passive candidate sourcing platform developed by Ikiru People, part of Dillistone Group Plc – the team behind the award-winning executive search CRM FileFinder and a range of other recruitment technology solutions.
Our experience supporting executive search firms, executive recruiters, and talent acquisition teams spans decades and has provided valuable insight into how modern search professionals identify, engage, and manage executive talent.
When developing Talentis, we didn’t simply build on our own experience. We conducted extensive research with users of leading executive search software platforms, including FileFinder, Invenias, Encore, Ezekia, Clockwork Recruiting, and a variety of ATS, CRM, sourcing, and social recruiting tools.
The result is a modern executive search software platform that combines passive candidate sourcing, executive search CRM functionality, artificial intelligence, and advanced web research capabilities in a single easy-to-use solution.
By bringing together AI-powered candidate sourcing, relationship management, candidate intelligence, and streamlined executive search workflows, Talentis helps recruiters spend less time managing systems and more time identifying exceptional talent.
Executive search is evolving.
For years, executive search firms and talent acquisition teams invested heavily in building large proprietary databases containing thousands – or even millions – of candidate records.
The challenge is that candidate information ages quickly. Executives change roles, join boards, move organizations, and expand their professional networks. As a result, even the largest databases can become outdated unless they are continuously maintained.
Meanwhile, much of the most current information about executives is already available across the web through public biographies, company websites, industry publications, professional networks, and other online sources.
Talentis takes a different approach.
Rather than asking recruiters to spend countless hours building and maintaining static databases, Talentis helps firms access publicly available executive talent information while focusing their efforts on what really creates value: candidate relationships, market intelligence, search assignments, and recruiter insight.
By combining executive search software, passive candidate sourcing, executive search CRM functionality, and project management tools in a single platform, Talentis helps recruiters spend less time maintaining records and more time identifying, engaging, and placing exceptional talent.
The result is a modern approach to executive search – one built around talent intelligence, relationship management, and continuously updated information rather than static resume databases.
The strongest executive candidates are often not actively looking for a new role. As a result, executive search firms need tools that help recruiters identify and engage passive talent across the broader market.
Passive candidate sourcing software helps firms build stronger longlists, uncover hidden talent pools, and reduce reliance on inbound applications and job advertisements.
Talentis is designed to help executive search firms, executive recruiters, and talent acquisition teams identify passive candidates, uncover executive talent, and deliver stronger search outcomes.
Because Talentis combines passive candidate sourcing, executive search CRM functionality, AI-powered research, and candidate intelligence in a single platform, the best way to understand its value is to experience it for yourself.
Book a demonstration and we’ll show you how Talentis works using real executive search scenarios, helping you source candidates from across the web, build stronger longlists, and manage search assignments more effectively.
After your demonstration, we’ll provide access to a free trial so you can evaluate Talentis using your own searches, workflows, and business requirements.
There are no upfront costs, no complex deployment projects, and no lengthy implementation process – just a modern cloud-based executive search software platform designed to help recruiters spend less time on administration and more time identifying exceptional talent.
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