Talentis is executive search software built for firms that want to identify better candidates, reduce administration, and deliver executive searches faster.
Powered by OpenAI and Perplexity, Talentis helps recruiters discover executive talent that traditional sourcing tools can miss. With virtually no data entry, automated profile enrichment, seamless Outlook integration, and beautiful client-ready reporting from Microsoft Word, Talentis gives recruiters more time to focus on search and less time on administration.
It’s why Helen Thomas, Principal at Odgers (Ireland), calls Talentis “a true game changer” that has “dramatically increased productivity.”
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Traditional recruitment software and CRM platforms have one thing in common: they start empty. Before recruiters can generate value from them, they must spend hours importing, parsing, validating, and maintaining candidate data.
For executive search firms focused on identifying and engaging passive candidates, this creates unnecessary administration and slows down the search process.
Talentis takes a different approach.
Unlike traditional executive search software, Talentis is built around our TalentGraph database of more than 800 million public professional profiles. Instead of manually creating records, recruiters can instantly access candidate information directly within the platform, dramatically reducing the need for data entry.
Publicly available candidate information is automatically connected to your executive search CRM, allowing your team to focus on what matters most: building relationships, managing assignments, and delivering outstanding search outcomes. Your proprietary information – including contact details, assignment notes, project information, and client interactions – remains securely under your control.
Talentis also helps keep your database current.
While traditional systems rely on recruiters to manually update records, Talentis continuously refreshes profile information within TalentGraph. When a candidate changes role, receives a promotion, or moves organization, those updates can be reflected automatically – helping executive recruiters maintain accurate and up-to-date talent pipelines with minimal effort.
Traditional recruitment CRM systems help recruiters track information about candidates and clients, but they rarely help with the most important part of executive search: identifying and engaging passive candidates.
As a result, many executive search firms rely on expensive third-party sourcing tools alongside their CRM (such as LinkedIn Recruiter or SeekOut), creating additional cost, complexity, and duplicate workflows.
Talentis takes a different approach.
Talentis combines executive search CRM functionality with built-in candidate sourcing, bringing research, search, relationship management, and assignment delivery together in a single platform.
At the heart of Talentis is TalentGraph, our database of more than 800 million public professional profiles. Each profile brings together information from multiple public sources (such as LinkedIn, Bloomberg, FT.com, PDL and many more), helping executive recruiters build a more complete picture of candidates and organizations without constantly switching between systems.
Our integrated search capabilities are designed specifically for executive search. Powered by OpenAI and Perplexity, Talentis allows recruiters to describe an ideal candidate – or simply paste a job specification – and automatically generate highly targeted searches using our unique executive search filters.
The result is faster access to executive talent, stronger candidate shortlists, and the ability to identify passive candidates that traditional sourcing tools can miss.
Talentis also includes search filters specifically designed for executive search firms, including the ability to search by company description, identify candidates with board-level experience, and surface diverse talent pools.
Once a search has been completed, recruiters can immediately view rich candidate information without leaving the search screen, including career history, industry experience, relationship history, previous placements, shortlist activity, and other information critical to executive search assignments.
Unlike standalone sourcing tools, Talentis keeps candidate sourcing and executive search CRM functionality connected. Recruiters can identify candidates, engage with them, update records, and manage relationships from within a single platform.
And if you prefer to search elsewhere, Talentis makes that easy too – allowing recruiters to engage with and update candidate records directly from Google search results and other online sources.
In executive search, today’s candidate can easily become tomorrow’s client. That’s why relationship management is critical to long-term success.
Many executive search software platforms offer CRM functionality, but complex user interfaces and heavy administration often result in poor user adoption. When recruiters avoid using the system, valuable relationship data is lost and the CRM becomes less useful over time.
Talentis takes a different approach.
As a modern executive search CRM, Talentis is designed to make relationship management simple, intuitive, and valuable to recruiters. At the heart of the platform is TalentGraph, which doesn’t just maintain information on people – it automatically creates and manages company records too.
Add a candidate to an assignment and Talentis can instantly create a company record with no manual data entry. For tens of millions of organizations, recruiters can immediately see company information, identify existing relationships, and understand who else within the firm has connections there.
Everything about Talentis is designed to maximize user adoption. Fast, responsive performance. Clean, intuitive screen layouts. Access from Windows, Mac, and mobile devices through a modern cloud-based platform. The result is an executive search CRM that recruiters genuinely want to use, ensuring critical information is captured, shared, and accessible.
Talentis also brings CRM intelligence directly into the tools recruiters use every day.
Whether reading an email in Outlook, reviewing a LinkedIn profile, researching a candidate online, or preparing a client report in Microsoft Word, recruiters can access and update information without switching between multiple systems.
Through our Google Chrome Extension and next-generation Microsoft Outlook and Word Add-Ins, Talentis delivers relationship intelligence exactly when and where it is needed.
Built using modern web technologies, Talentis is designed for the future of executive search software. Our integrations work seamlessly across Outlook for Windows, Outlook for Mac, and Outlook on the Web, while OpenAI and Perplexity integrations help executive recruiters work faster and uncover insights that traditional CRM platforms simply cannot provide.
Modern executive search firms need to keep clients informed throughout every stage of a search assignment. Whether a retained executive search project lasts days, weeks, or months, consistent communication is essential to maintaining engagement and demonstrating progress.
Like many executive search software platforms, Talentis provides a secure client portal that enables recruiters to share information with clients on an assignment-by-assignment basis.
However, many executive search firms – and many clients – still prefer progress reports delivered through familiar formats such as Microsoft Word and email.
Traditionally, producing these reports has been a time-consuming process involving exports to Excel or Word, manual formatting, and repetitive administration.
Talentis takes a different approach.
As part of our executive search CRM and reporting platform, client reports can be produced directly within Microsoft Word using the Talentis Word Add-In. Recruiters can generate professional, client-ready reports in seconds, complete with candidate information, photographs, assignment updates, and market intelligence where appropriate.
Standard report templates include:
Search firms can use the standard templates provided by Talentis or create fully branded report formats tailored to their own executive search methodology and client requirements.
The result is faster reporting, less administration, and a more professional client experience throughout every executive search assignment.
Choosing executive search software is a long-term decision. That’s why Talentis combines innovative technology with the experience and support of an established industry provider.
Talentis is developed by Ikiru People, part of Dillistone Group Plc, the team behind respected executive search and recruitment technology brands including FileFinder, GatedTalent, Voyager Infinity, and ISV.
Executive search firms around the world rely on our software and support teams to help them source candidates, manage assignments, and deliver successful search outcomes.
With consistently outstanding Trustpilot reviews and dedicated support teams across multiple regions, Talentis users have access to expert assistance whenever they need it – including real people, real phone numbers, and real executive search software expertise.
Talentis is used by executive search firms, retained search consultants, executive recruiters, private equity talent teams, and in-house executive talent acquisition functions.
Designed for organizations that need to source passive candidates and manage executive search assignments, Talentis combines executive search software and executive search CRM functionality in a single platform.
Whether you’re conducting retained searches, market mapping projects, leadership hiring, or succession planning, Talentis helps teams build stronger talent pipelines and deliver executive search assignments more efficiently.
Choosing the right executive search software and executive search CRM is an important decision for any executive search firm.
Every search firm has different requirements, workflows, and priorities, so it’s important to evaluate the options available before making a decision.
Depending on your needs, you may wish to consider established executive search software providers such as Dillistone – FileFinder and Voyager Infinity, as well as specialist recruiting technology platforms including LinkedIn Recruiter, SeekOut, Bullhorn, Invenias, Cluen Encore, Clockwork Recruiting, Ezekia, Vincere, Tracker RMS, Workable, Itris, and Recruitee.
While many of these products offer specific elements of executive search functionality, Talentis takes a different approach by combining executive search CRM, candidate sourcing, relationship management, market mapping, assignment management, AI-powered research, and client reporting within a single platform.
For executive search firms seeking to identify passive candidates, build stronger shortlists, and deliver assignments more efficiently, Talentis provides a modern alternative to managing multiple disconnected systems.
Don’t just take our word for it.
Book a personalised demonstration and discover how Talentis executive search software and executive search CRM can support your firm’s search process.
During the demo, one of our consultants will show you how Talentis works using a real executive search assignment – whether that’s a current search, a previous engagement, or a role you expect to work on in the future.
From a standing start, in less than 30 minutes, we’ll help you identify relevant candidates, demonstrate our AI-powered sourcing capabilities, showcase key CRM functionality, and produce client-ready reports using real-world search scenarios.
You’ll see first-hand how Talentis helps executive search firms source passive candidates, build stronger shortlists, reduce administration, and deliver executive search assignments more efficiently.
If you’re impressed, we’ll provide access to a free trial so you can experience the platform for yourself – without commitment and with full support from our onboarding team.
Book a demo today and discover why executive search firms around the world are choosing Talentis.
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