ARD Alumni and Volunteer Experience

About The Department

Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

Job Summary

This role administers programs and fundraisers designed to engage the alumni community worldwide, increase participation, and advance the objectives of the Alumni Associations, the broader University and divisional alumni initiatives. Works with the Alumni Board of Governors or other divisional groups to create and implement guidelines to govern shared interest groups through receiving a moderate level of guidance and direction.

Responsibilities

• Assists with the creation and execution of plans for UChicago Alumni signature and universal experiences with a focus on strengthening connections between alumni and the University; deepening alumni pride; and enhancing and expanding engagement opportunities for the global UChicago alumni community.
• Serves as primary point of contact for program participants, responding to all phone, email, and mail inquires.
• Develops and strengthens key relationships with internal and external teams in order to create and execute best-in-class engagement experiences that strengthen alumni affinity, build community, and increase alumni awareness of the University.
• Manages the planning, coordination, implementation, and evaluation of a variety of in-person, virtual, and hybrid signature experiences.
• Tracks expenses, income, program budgets, reporting on and analyzing expenses and revenue.
• Manages the planning of event communications and promotions, including invitations, promotional materials, and invitation and registration list management.
• Facilitates proactive data pulls, reports, and lists. Completes proactive analyses of events. Assesses trends and presents findings. Tracks survey data and analyzes results. Makes recommendations based on these analyses. Maintains records and files, and updates database regularly.
• Leverages a variety of resources to develop and maintain a deep understanding of University priorities, faculty research, campus traditions, and to track notable alumni. Uses this knowledge to shape signature experiences with a focus on increasing alumni awareness of, and fluency in, University priorities.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Develops, plans, implements and maintains alumni programs and volunteer activities that connect students and alumni in any existing or new alumni clubs and formed committees.
• Identifies, cultivates, and trains volunteers and alumni leaders to help with committees and design programs to engage students and alumni in meaningful ways to advance objectives of the alumni association and broader University.
• Performs other related work as needed.

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor’s degree.
• Advanced degree.

Experience:

• Minimum two years of professional work experience in event, meeting, or conference planning; development; alumni relations; or similar field.
• Background working with faculty and university leadership.

Technical Skills Or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University’s donor relationship management system.
• Proficient in Microsoft Office Suite.
• Proficient with Salesforce CRM.

Preferred Competencies

• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Self-motivated and take initiative.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Strong commitment to customer service.

Working Conditions

• This position has a hybrid work schedule which includes weekly in office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Hiring Committee (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$68,000.00 – $80,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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