Privacy Policy

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Talentis and Talentis.Global Privacy Notice

This Privacy Notice explains how information about you is collected, used and disclosed by Dillistone Group Plc. (“Company”, “we,”or “us”), the company that provides the Talentis.Global products via its Ikiru People subsidiary. It applies to information we collect when you use the websites including www.Talentis.Global, applications and online services provided by us in connection with Talentis.Global (collectively, the “Services”) or when you otherwise interact with us.

What does Talentis.Global do?

Talentis.Global provides a number of products and services associated with the recruitment sector.  

Information We Collect

Information You Provide to Us

When you access or use our Services, including for a demo / trial, you become a “Customer” and provide certain information, such as: 

Information We Collect Automatically When You Use the Services

When you access or use our Services, we automatically collect information about you, including: 

Information Collected by Cookies and Other Tracking Technologies

Cookies are small data files which ask permission to be located on your computer’s hard drive.  Where you agree to the use of cookies, the cookie file helps to analyse website traffic, or lets you know when you have visited a particular site, and enable us to respond to you as an individual and manage the secure access parts of Talentis. 

We use a cookie in your browser to help us to recognise you as an existing Service user allowing you to return to Talentis without having to sign in again.  We also use cookies when you are signed in, so that we can show you the correct information and personalise your experience. Cookies do not give us access to your computer, or any data that you have not agreed to share with us.  You are able to choose to accept or decline cookies. Most web-browsers are set to automatically accept cookies, but you are able to modify your settings to change this – however if you decline cookies this may restrict your use of Talentis. 

Information We Collect About a Person

If you have a profile, bio, resume or CV on a publicly available website, we may collect information about you either directly or through third-party providers of such public information.  

The information we may collect about you could include personal information such as name, education, qualifications, work history, work title, contact information (including related site URLs), photograph and experience. We do not knowingly collect Sensitive Data (as defined in the EU General Data Protection Regulation or GDPR) from any of these sites. 

We may combine your data from a number of sources to build a more accurate profile of you and to ensure that you have the best opportunity to be matched with relevant customers of the Company and hence potential job opportunities. Such information may also include relevant URLs of publicly available web pages to which you are associated. 

All the information collected by us about a Person is used to allow recruiting professionals (both agency and corporate) to identify you as a potential candidate for a job opportunity with one or more of our Customers or their clients, or for their business development activities. 

We may have personal data regarding you both as a Person and as a user of the Services. 

Customers using the Talentis platform may supplement the data we hold on you, with this information being restricted and only being made available to the Customer who added it. . We act as a Processor for our Customers by facilitating this silo however they act as Controllers as they are responsible for the content, legal basis, retention and so on. (Processor and Controller as defined in the EU General Data Protection Regulation or GDPR). 

Information About Children 

We do not knowingly collect any personal information from children under the age of 16. If we discover we have received any personal information from a child under the age of 16, we will take reasonable steps to delete that information as quickly as possible. If you find information on Talentis.Global about anyone under the age of 16, please contact us at dataprotectionofficer@ikirupeople.com

Use of Customer Information 

We may use the information we collect about you for the following purposes: 

Use of Person Information 

All the information collected about Persons are used to assist recruiting professionals to better source and place candidates. If a Person wishes to change or restrict the use of their information by the Services, follow the steps in the Your Choices section below. 

Please be reminded that our Customers are able store their own information on individuals within our Services which is in a silo and out of our control. Such Customers would have their own privacy obligations to you covered by their own privacy policies should that be the case. 

Sharing of Information 

We may share information about you for the following purposes: 

Talentis retains an online payment facilitator, Chargebee (US-based and an approved member of the EU-US Privacy Shield  & Swiss-US Privacy Shield Frameworks), to manage its subscription service and Stripe (US-based and an approved member of the EU-US Privacy Shield  & Swiss-US Privacy Shield Frameworks) to manage its payment processing. 

We may also share aggregated and anonymised information for statistical purposes. 

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.  

However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms.  In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person. 

If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).  

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “Contacting Us” heading below. 

Security 

We use appropriate technical and organisational measures to protect the personal information that we collect and process about you.  The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.  Specific measures we use amongst others, include implementing data security by design and default, encrypting all data at rest and in transit, regularly having a third-party scan and/or test our system for security vulnerabilities, regular staff training on cyber security and more. 

All information that you provide to us, or we collect about you, is stored securely using the Microsoft Azure platform. We understand that this includes confidential information and we have put in place a range of suitable physical, electronic and managerial procedures to safeguard and secure your information. 

You are responsible for keeping your username and password secure to ensure the information remains confidential. 

Our staff have limited access to your data, and are trained to ensure that it is protected, and kept secure. 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. 

International Data Transfers 

Your personal information may be transferred to, and processed, in countries other than the country in which you are resident.  These countries may have data protection laws that are different to the laws of your country. 

Specifically, our data centres are located in the EU and UK. If you live outside the EU, then by using our services, interacting with our website, or otherwise providing your personal data to us, your personal data will be transferred to and processed in the EU. 

We have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice. Dillistone Group Plc complies with the EU-U.S & Swiss-US Privacy Shield Frameworks as set forth by the U.S. Department of Commerce and European Commission. Furthermore, Standard Contract Clauses as defined by the GDPR should be considered to be in effect where applicable and by using the Services you agree to these Standard Contract Clauses should they apply to you.  

If you are unhappy with how we are using your personal information or if you wish to complain about how we have handled a request, then please contact Dataprotectionofficer@ikirupeople.com and we will try to resolve your concerns. 

You also have the right to complain to the Information Commissioner’s Office, which is the statutory regulator and our Supervisory Authority for data protection law.  For details of how to complain follow this link the ICO

Further, as explained in the Privacy Shield Principles, a binding arbitration option will also be made available to you in order to address residual complaints not resolved by any other means. 

Data Retention 

We retain personal information we collect from you where we have an ongoing legitimate business need (or legitimate interest) to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).  

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 

Your Choices 

Account Information 

If you have an account with us, you may update your account information by logging into your online account. To delete your account, contact us at Dataprotectionofficer@ikirupeople.com. Note that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for up to one month. 

Data Protection Rights 

You have the right to request from us access to your own personal information.  This is sometimes known as a ‘subject access request’. 

Additionally, you have the right to request from us: 

Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request.  We will tell you if this is the case. 

You also have the right to ask us not to process your personal data for direct marketing. We will inform you if we intend to use your information for this purpose or if we intend to disclose your information to any third party for this purpose.  

Please contact us at Dataprotectionofficer@ikirupeople.com if you wish to exercise any of these rights. We will respond to your request within one month after receipt of your request. This may be extended to two months in exceptional circumstances and we will inform you if this is the case and why. We will require you to prove your identity to us before undertaking any action on data which you believe to be related to you. 

Promotional Communications 

You may opt out of receiving promotional messages from us by following the instructions in those messages. If you opt out, we may still send you non-promotional communications, such as those about your account or our ongoing business relations. 

Disputes Regarding Our Privacy Practices 

If you have a dispute with relating to our privacy practices, please email us at Dataprotectionofficer@ikirupeople.com. Most can be resolved that way. If you are a customer or a user and we can’t resolve our dispute that way, then please consult your subscription services agreement with the Company.   

For EU and Swiss residents, you have the right to complain to a data protection authority about our collection and use of your personal information.  For more information, please contact your local data protection authority. 

Updates to this Privacy Notice 

We may update this Privacy Notice from time to time in response to changing legal, technical or business developments.   We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws. 

You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice. 

California Consumer Privacy Act 

If you are a user located in California, you have the ability to exercise the following rights: 

Talentis.Global’s Privacy Notice (this page) describes the categories of personal information we have collected, disclosed for a business purpose, or sold over the preceding twelve (12) months. Please refer to the sections headed “Use of Customer Information”, “Use of Person Information” and “Information We Collect” to see specifically what is collected about you. 

You are entitled to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. If you would like to request this information, please submit a request to Talentis.Global at Dataprotectionofficer@ikirupeople.com  

You have the right to opt-out of the sale of your personal information, described in the Section “Sharing of Information.” If you wish to opt-out of the sale of your personal information, you can do so by contacting us at Dataprotectionofficer@ikirupeople.com 

You have the right not to receive discriminatory treatment for the exercise of your privacy rights under California law. 

Contacting Us 

Any questions about this Privacy Notice or requests relating to the exercise of your data protection rights should be addressed to Dataprotectionofficer@ikirupeople.com

Our EU representative is based in the Republic of Ireland and can be contacted via eudata@ikirupeople.com